Host your own Swing Left letter writing party!

Letters to Voters

At Swing Left, we’re not afraid to try new approaches. We're piloting an innovative combination of tactics that uses volunteer power to get voters to the polls - by mail- en masse. It involves us writing personal letters—lots of letters—to get people to the polls even if you are thousands of miles away. This is the power of a grassroots activist movement, and what we can do when we work together.

How Does Get Out The Vote By Mail Work?

Swing Left is partnering with Vote Forward to launch a series of Get Out The Vote By Mail House Parties. We’re asking volunteers to get their friends and neighbors together and write letters to likely voters in key states to encourage them to vote. At these parties, volunteers will personalize a pre-printed letter, hand-addressed to targeted potential voters. Volunteers or hosts supply their own postage and envelopes. It's fun, effective, and key to expanding the number of voters in key elections happening right now!

Quick Start

Ready to get voters to the polls? Here's what you need to host your own letter writing event!

  1. Create an event listing on for your house party here to allow folks to RSVP. Please create a house party on Action Network each time you plan to request names so we can plan ahead to have enough names for all the parties.
  2. Begin recruiting your friends and network to come help.
  3. Use your host guide to plan what you'll do at your event.
  4. Sign up for a Vote Forward account. We will approve names for the email of the person who set up your Action Network event. If someone else is requesting names for your event, please email [email protected].
  5. Get your list of addresses to register by mail. Please request names for your event at least 2 days in advance - it sometimes takes a while to download and print, and we want to be available if you need a hand.
  6. Gather the items on your Supply List and set up your space to allow a group to write comfortably.
  7. Follow the instructions in the How-To Guide to lead your event.
  8. Thank everyone and gather up the letters to mail (only you should mail them; and folks should leave their unfinished letters with you).
  9. Don't let anyone out the door without committing to hosting their own event or an RSVP to your next event!
  10. Mail your letters on the date Vote Forward assigns for this campaign; and then update your Vote Forward account with the completed addresses (didn't get through all your letters? Drop us a line and we'll put them back in the queue).
  11. Pat yourself on the back—you're awesome!
  12. Rinse...and repeat!

Pro-tips:

  1. The return address can be found at the bottom of every letter.
  2. Every letter has its recipient's name and address at the bottom, so that you know to whom you're writing and can address its accompanying envelope.
  3. Letters print in bundles of 20 - a cover sheet with the return address and the list of names/addresses; then 20 custom letters with space for personalization.
  4. Please don't send any letters home with your guests.
  5. Plan to mail your completed letters on the date provided by Vote Forward for the campaign.
  6. Didn't get through all your letters? Drop us a line and we'll put your addresses back for others to adopt.
  7. Here are Frequently Asked Questions from our friends at Vote Forward, and here's their how-to video.

Supply List: what will you need for your party?

For each attendee at your party:

  • A copy of the instructions for each attendee (that's page 3 of this document)
  • A pen: we recommend blue to make the message stand out
  • Drinks & snacks: you can also ask guests to sign up to bring these
  • Pro-Tip: provide a sponge cut into pieces along with water cups for envelope-sealing

Then, for the letters themselves, plan on 20 letters, per guest / hour. So, for each guest per hour you’ll need:

  • 20 Vote Forward letters: download & print from your Vote Forward account
  • 20 envelopes: standard #10 business envelopes
  • 20 First Class stamps: you can ask people to sign up to bring stamps, or you can ask for cash donations to cover the cost of postage

Useful Resources

>Sign up for a Vote Forward Account

>Letter Writing House Party Host Guide

>How-To Guide

>Which potential voters are we writing to right now?

  • Pennsylvania Senate District 37 Special Election, April 2, 2019

>Schedule your letter writing party here!